Indiana State University Library

Indiana State University Library Blog

Electronic Records Day: October 10

Posted by isulib on October 10, 2012

INDIANAPOLIS (October 10, 2012) – The Indiana Commission on Public Records invites you to join the archival community in celebrating Electronic Records Day on October 10! Designated by the Archivist of the United States, David Ferriero, head of the National Archives and Records Administration, 10.10 was chosen to symbolize bits and bytes in the computing world.

Sponsored by the Council of State Archivists (CoSA), the recognition of Electronic Records Day seeks to make people more aware of electronic records and the challenges involved in managing and preserving them. As more and more official and personal business is conducted electronically, what action is needed to make sure our important electronic records survive and can still be read 200 years from now? CoSA has recommended these basic, but important, steps for the care of governmental and personal electronic records:

Government

• Consult your records retention schedule

• Plan ahead in electronic records management system design

• Utilize recognized standards

• Organize files logically

• Implement naming conventions

• Backup, backup, backup!

• Understand metadata

• Maintain content, context, and structure

• Create migration and recovery processes

• Think before you scan

 

Personal

• Focus on your most important files

• Create multiple copies

• Organize files using descriptive titles

• Confirm that files are still accessible once a year

• Convert important files to long-term formats

• Save image files in an uncompressed format or with lossless compression

• Organize images as you create them

 

More information about Electronic Records Day can be found on the CoSA website: http://www.statearchivists.org/seri/ElectronicRecordsDay.htm

~~reposted from Inlibraries email

Also, visit the ICPR website for guidance and support in managing official electronic records: http://www.in.gov/icpr/3103.htm

 

About the CoSA

Formed in 1989 as the Council of State Historical Records Coordinators, the Council of State Archivists is a national organization comprising the individuals who serve as directors of the principal archival agencies in each state and territorial government. Working collectively through their membership in CoSA, the State Archivists encourage cooperation among the states on matters of mutual interest, define and communicate archival and records concerns at a national level, and work with the National Historical Publications and Records Commission (NHPRC), National Archives (NARA), and other national organizations to ensure that the nation’s documentary heritage is preserved and accessible.

 

About the Indiana Commission on Public Records

Under Director and State Archivist Jim Corridan, the Indiana Commission on Public Records assists State and local governments in the cost-effective, efficient and secure management of governmental records, by providing services throughout the life cycle of records, including creation, use, storage, and disposition.

 

 

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