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Posts Tagged ‘electronic records’

TDplus Project – Guidance Briefs Public Review and Use

Posted by isulib on May 12, 2016

EducopiaLogoIndiana State University Library, represented by Data Curation Librarian Kayla Siddell, is a participant in the ETDplus project funded by the Institute of Museum and Library Services and led by the Educopia Institute. The focus of this study is the long term preservation of and sustained access to research data and complex digital objects that are part of electronic theses and dissertations. The Guidance Briefs that are a portion of the grant’s deliverables are now available for review, use, and/or comment. Please feel free to examine the briefs and share with your graduate students and others who may be interested in the topic.InstituteMuseumLibrarySvcsLogo

– Cinda May, Chair of Special Collections

Preserving and Curating ETD Research Data and Complex Digital Objects, Guidance Briefs Available for Public Review and Use – (May 3-June 30, 2016)

The ETDplus project (https://educopia.org/research/grants/etdplus) invites Electronic Theses and Dissertations (ETD) program staff, librarians, faculty advisors, and graduate students to participate in a public review of the Guidance Briefs for Preserving & Curating ETD Research Data & Complex Digital Objects.

About the ETD Guidance Briefs
The Guidance Briefs are short (3-4 pages) “how-to” oriented briefs designed to help ETD programs build and nurture supportive relationships with student researchers. These briefs will assist student researchers in understanding how their approaches to data and content management impact credibility, replicable research, and general long-term accessibility: knowledge and skills that will impact the health of their careers for years to come.

Review (and Use!) the Guidance Briefs
Interested ETD stakeholders can download copies of the Guidance Briefs at the following website,https://educopia.org/deliverables/etdplus-guidance-briefs. The Guidance Briefs cover the following topics:

1.    Copyright
2.    Data Structures
3.    File Formats
4.    Metadata
5.    Storage
6.    Version Control

We are releasing these Briefs–both during this initial public review phase and after they are refined–as openly editable documents. We want institutions to use and reuse these in whatever way works for their local audiences. Each Brief includes generally applicable information about its topic, and also includes a “Local Practices” section that an institution may use to call attention to what’s happening on its own campus.
We invite you to help us refine these documents by drawing our project team’s attention to any components that need to be edited, revised, broadened, or narrowed. Please send us an email with your suggestions and/or track your changes within the documents and email those back to us at the addresses below by or before June 30, 2016. We plan to integrate the community’s feedback before formally issuing these Briefs under a CC BY 4.0 license later this summer.

If you have any further questions about the Guidance Briefs or about the ETDplus project, don’t hesitate to reach out to:

About the ETDplus Project

The ETDplus project is helping institutions ensure the longevity and availability of ETD research data and complex digital objects (e.g., software, multimedia files) that comprise an integral component of student theses and dissertations. The project is generously funded by the Institute of Museum and Library Services (IMLS) and led by the Educopia Institute, in collaboration with the NDLTD, HBCU Alliance, bepress, ProQuest, and the libraries of Carnegie Mellon, Indiana State, Morehouse, Oregon State, Penn State, Purdue, University of Louisville, University of Tennessee, the University of North Texas, and Virginia Tech.

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Electronic Records Day: October 10

Posted by isulib on October 10, 2012

INDIANAPOLIS (October 10, 2012) – The Indiana Commission on Public Records invites you to join the archival community in celebrating Electronic Records Day on October 10! Designated by the Archivist of the United States, David Ferriero, head of the National Archives and Records Administration, 10.10 was chosen to symbolize bits and bytes in the computing world.

Sponsored by the Council of State Archivists (CoSA), the recognition of Electronic Records Day seeks to make people more aware of electronic records and the challenges involved in managing and preserving them. As more and more official and personal business is conducted electronically, what action is needed to make sure our important electronic records survive and can still be read 200 years from now? CoSA has recommended these basic, but important, steps for the care of governmental and personal electronic records:

Government

• Consult your records retention schedule

• Plan ahead in electronic records management system design

• Utilize recognized standards

• Organize files logically

• Implement naming conventions

• Backup, backup, backup!

• Understand metadata

• Maintain content, context, and structure

• Create migration and recovery processes

• Think before you scan

 

Personal

• Focus on your most important files

• Create multiple copies

• Organize files using descriptive titles

• Confirm that files are still accessible once a year

• Convert important files to long-term formats

• Save image files in an uncompressed format or with lossless compression

• Organize images as you create them

 

More information about Electronic Records Day can be found on the CoSA website: http://www.statearchivists.org/seri/ElectronicRecordsDay.htm

~~reposted from Inlibraries email

Also, visit the ICPR website for guidance and support in managing official electronic records: http://www.in.gov/icpr/3103.htm

 

About the CoSA

Formed in 1989 as the Council of State Historical Records Coordinators, the Council of State Archivists is a national organization comprising the individuals who serve as directors of the principal archival agencies in each state and territorial government. Working collectively through their membership in CoSA, the State Archivists encourage cooperation among the states on matters of mutual interest, define and communicate archival and records concerns at a national level, and work with the National Historical Publications and Records Commission (NHPRC), National Archives (NARA), and other national organizations to ensure that the nation’s documentary heritage is preserved and accessible.

 

About the Indiana Commission on Public Records

Under Director and State Archivist Jim Corridan, the Indiana Commission on Public Records assists State and local governments in the cost-effective, efficient and secure management of governmental records, by providing services throughout the life cycle of records, including creation, use, storage, and disposition.

 

 

Release Link

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